Fellowship Resources

 

Welcome, LSU Pediatric Fellows!

Please review the information on this resource page and feel free to reach out to Hanh with any other questions.

 

Book Money/Allotment Guidelines

• Fellows receive $1500 during each year of their training.
• Fellows in their final year, if they are presenting at a meeting, can get an additional $500 for a total of $2000 with approval from program director.
• Fellows who need additional support should contact their program director and or section chief first and then Dr. Desselle.

Conference/Travel -

• If a fellow or last-year resident is presenting or attending an out of state meeting, they will need to contact their program coordinator in the LSU Pediatrics Administration before the meeting to use their allotment. 
• SSPR meeting costs will be covered for both residents and fellows who are presenting at the meeting and not count towards book money.

          Approved items for book money spending -

• Educational material (books, flashcards, etc.) that is relevant to pediatrics.
• Equipment (stethoscope, reflex hammer, etc.)
• Lab coats
• License renewals
• Membership subscriptions

         Non-approved items for book money spending -

• Scrubs
• Clothing
• Computers, laptops, iPads

           Book money can be used in one of two ways:

1.  Make the purchase on your own and get reimbursed.
   • Will need to submit a copy of credit card statement showing transaction and last four digits of card to Hanh.
   • Will also need to submit the purchase email/invoice/receipt.
   • If you order anything to be delivered, it must be delivered to Hanh, Pediatrics Administrative Office, 200 Henry Clay Ave, NOLA 70118.  Not to a personal address.

2.  Have department process payment (contact Hanh) in Pediatrics Administrative Office on State Street.
   • If total cost of purchase is more than allotment balance, a person check will need to be made out to LSUHSC for the difference.

 

Book money must be used by the end of May.  Book money does not carry over from one academic year to another.

 

Core Curriculum

1. Lecture Series    

Monthly core lecture or workshop dedicated to Pediatric Fellow education. Blocked sessions will be on Tuesdays from 3:00-5:00pm.  Hanh will email you the schedule and remind you one week before each lecture. The lectures are considered protected time; all fellows must attend.  Lecture Series

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2.  Modules (GME)

All fellows must complete core curriculum modules in order to graduate or advance to their next year. To login and complete your modules, go to the AMA GME Competency Education Program (GCEP) site:  https://login.ama-assn.org/account/login.  Please contact Hanh is you have trouble logging in for the first time.  (Please note: These modules are specific to fellows. These are different from the “LSUHSC CATS Compliance Modules sent from our compliance officer, Frank Wasser”)  

 

Quality Improvement

EQuIP Database (Enhancing Quality Improvement for Patients) - GME's  EQuIP program satisfies ACGME requirements that all residents and fellows complete training in quality improvement and patient safety (QI/PS). Essentially, each resident or fellow must participate in or initiate a project that addresses quality or safety issues in the clinical setting. A first step that GME strongly suggests to each program is that fellows may become part of existing QI committees at their training facilities. To see a list of sample projects, visit GME's website: http://www.medschool.lsuhsc.edu/medical_education/graduate/EQuIP/default.aspx

Once you choose your project, you must email Treva Lincoln, EQuIP Coordinator in GME, and give her as much information on your project as possible. Her email address is tlinco@lsuhsc.edu.

In 2022, Dr. Julie Gallois initiated specific quality improvement curriculum for our fellows during their protected Core Curriculum time.  This is a great opportunity to learn more about QI and to have mentorship in developing your projects.

 

Email Archive

You can access all emails from your archive in Citrix.  Connect to Citrix through the LSUHSC homepage. Click "QuickLinks" at the top and Citrix. Once in, open Outlook. Your LSUHSC Archive is listed as a folder.

 

End of Fellowship Documentation

Fellows are expected to turn in several documents in order to graduate.  GME also sends out a separation packet with helpful information. 

Fellows are expected to keep copies of your Research and Scholarly Activity throughout their fellowship (give to Hanh on a flash drive at end of fellowship). This includes:

• Publications
• Abstracts
• Posters
• Presentations at local, regional and national meetings
• CME lectures given
• Fellow conference presentations
• Grants
• QA/QI projects
• SOC presentations
• Final Work Product & Personal Statement (ABP)
• Anything else you can think of! 

 

Meal Tickets

Fellows will receive punch cards that can be used in the Children's Hospital Cafeteria each month. You can pick up your meal tickets from Hanh's office each month.

 

New Innovations 

Clinical evaluations, case logs, and duty hours are managed through this application.  Click here to access New Innovations with your LSU email user ID and password. Be sure to save this site as a favorite for easy access. If the link does not work, copy and paste this website into your browser:  https://www.medschool.lsuhsc.edu/medical_education/new-innov/

 

Work Hours (Duty Hours)

Work Hours are monitored by the Fellowship Director and Coordinator monthly. If you get an email from Hanh, please complete the hours in a timely manner. Click here for more information on Work Hours.

          Work Hour Types Set Up In New Innovations:

• Shift - Regular working hours that do not fit any of the other duty hour types.
• Clinic - to be used when working in a clinic.
• Continuity Clinic - to be used when working at a continuity clinic.
• Call - to be used when doing overnight / in house call.
• Post Call - to be used after a 24-hour overnight call to complete paperwork and patient transition activities.
• Exceptional Circumstances - to be used in RARE circumstances for severely ill patients or unique conferences. Hours logged on this type count towards 80 hour week.
• Conference - to be used when attending conferences, journal club, didactics, and other educational events
• Moonlighting - to be used when moonlighting, either internal or external. Must be approved by your Program Director.
• Night Float - To be used when working any night float rotation or shift
• Vacation/Leave - Vacation, sick leave, educational leave. Per ACGME rules, any days scheduled as Vacation/Leave are NOT counted as days off for day off requirements.
• At Home Call‐‐Not Called In - to be used when at home during home call. Any hours logged on this duty type do NOT count towards the 80-hour week.
• At Home Call‐Called In - to be used when called in to work during at home call. Any hours logged on this duty type DO count towards the 80-hour week.
• At Home Call - Clinical Work - to be used when at home completing clinical work. Any hours logged on this duty type DO count towards the 80-hour week.
• At Home Call - Phone Consult - to be used when at home doing a phone consultation. Any hours logged on this duty type DO count towards the 80-hour week.
• Break / Not Working - to be used for short breaks throughout the day. This should be used to fill in any gaps in working time to prevent a “Short Break” violation. Any time recorded with this duty type counts towards the 24 maximum shift length and 80-hour work week limit

 

Evaluations 

You will be evaluated by faculty in your program on a regular basis (varies by program). Fellows will also receive self, peer, resident, medical student and nurse evaluations. Fellows will evaluate their fellowship program via New Innovations, ACGME and LSU GME. Fellows will also evaluate their program faculty at least once/year. 

Procedures

 Most programs use New Innovations to keep track of fellow procedures.  Please consult your program director and senior fellow if you have questions. Some programs keep spreadsheets on their own.  ALL fellows must keep track of their cases/procedures and submit to Program Director and Coordinator. 

 

Pagers

Broken and malfunctioning pagers can be swapped for a replacement at no cost.  Contact Hanh to arrange for a replacement.  Replacement pagers will have the same number as the original pager.

The fee for a lost pager is $55.20.  It can be paid by personal check or cashiers check payable to LSUHSC.  Cash is not accepted.  If a pager previously reported as lost is found, it may be returned to the GME Office, and the lost pager fee will be refunded to the House Officer who paid it.

 

Payroll

You will be receiving two emails monthly regarding payroll.  The first email will be to confirm any leave that you will be taking for the following month.  You will be required to reply to this email even if you will not have any time off that month.  This time off includes annual leave, sick leave and educational leave.  All leave requests must be sent through the proper channels prior to this. 

The second email will be to verify your schedule.  This email will include an attachment for you to review.  You will need to scroll down to your program and search for your name to confirm that the information is accurate.  You will need to reply to the email ONLY with either an agreement or the following statement (which will be included in every email) “I hereby certify that together with my hours worked and leave noted equals the required number of hours commensurate with the conditions of my training program.”   If the information is not accurate, you will need to reply to the email ONLY with the corrected information.

 

Vacation Requests

Fellows are allotted 28 days of vacation and 14 days of sick leave each year (7 day work week, including Saturday and Sunday). Unused leave will not roll over to the next year.  If you plan to take vacation, you must get approval from your Program Director and complete the LSU Application for Leave Form. Please also send Hanh an email with your exact dates of vacation after getting approval from your Program Director. 

 

Additional Resources: 

House Officer Manual

Moonlighting Policy

Program Coordinator