Welcome, LSU Pediatric Fellows! Please review the terminology on this resource page and feel free to reach out to Hanh with any other questions.
Allotment ("Book Money")
Your $500 allotment must be used by the end of May! Please note: your money can be withdrawn at any time. If the university withdraws the allotment, money that has not been used will NOT be reinstituted. Your allotment can be used on anything from the following list. Please remember each item has a different set of rules to follow for reimbursement! See Administrative Staff Pictorial for names mentioned below.
Educational Materials – books, dvds, e-books (no medical equipment or supplies)
- Give Debbie Hoppe (email@example.com) in LSU Administration the title of the book you would like to order. She will place the order through Amazon. If there are multiple options on Amazon (ex: used, good condition, new), Debbie will need you to pick which book to purchase. You can also order the book through the LSU Bookstore. If they do not have the book, you can buy it on your own and get reimbursed. If you do this, please remember it must be shipped to your office, not home. Give Debbie 2 forms of receipt - 1. the receipt with the information given to you when you placed the order (including the amount, how you paid, and the name of the book) and 2. your credit card/bank receipt that shows your card was charged (you only need to print the one transaction from your statement). Also give Debbie the packing slip.
Travel – will only be reimbursed if you are presenting at a professional meeting.
- If you are presenting at a local meeting, see Debbie Hoppe before the event. She can help you pay the registration fee.
- If you are presenting an oral presentation outside of the city, see Leone Coe (firstname.lastname@example.org) in the LSU Pediatrics Administration office. You will need to give her the meeting’s brochure (pre-agenda pamphlet) which should include the following: your name printed in the brochure as a presenter, meeting dates, address, and registration fee amount. When booking your flight, you must use Shorts Travel Agency. Review the LA State Employee Pocket Guide to Travel Regulations carefully. It includes the website where you will book your flight. Please note: you must set up a profile before booking anything. All original receipts must be given to Leone as soon as you arrive back home. These receipts include: your air itinerary including total cost, hotel expenses with verification of payment, registration expenses with verification of payment, and taxi receipts with verification of payment. You will receive a per diem for meals. It is very important that you turn in your receipts, etc. to Leone as soon as you return. If reimbursement is not processed within 30 days, Accounting may decline the reimbursement.
- License Renewals - Contact Debbie Hoppe who can enter payment information as you renew for your license online.
Subscriptions - Contact Debbie Hoppe who can enter payment information as you register online.
Workshop dedicated to Pediatric Fellow education. All sessions are on Tuesdays from 4:00-5:00pm. Hanh will email you the schedule and remind you one week before each lecture. The lectures are considered protected time; all fellows must attend.
2. Modules (GME)
(Please note: These modules are specific to fellows. These are different from the “Roy Clay Compliance Modules.”) All fellows must complete core curriculum modules in order to graduate or advance to their next year. To login and complete your modules, go to the AMA GME Competency Education Program (GCEP) site: https://login.ama-assn.org/account/login. Please contact Hanh is you have trouble logging in for the first time.
EQuIP Database (Enhancing Quality Improvement for Patients) – GME’s EQuIP program satisfies ACGME requirements that all residents and fellows complete training in quality improvement and patient safety (QI/PS). Essentially, each resident or fellow must participate in or initiate a project that addresses quality or safety issues in the clinical setting. A first step that GME strongly suggests to each program is that fellows may become part of existing QI committees at their training facilities. To see a list of sample projects, visit GME’s website: http://www.medschool.lsuhsc.edu/medical_education/graduate/EQuIP/default.aspx
Once you choose your project, you must email Treva Lincoln, EQuIP Coordinator in GME, and give her as much information on your project as possible. Her email address is email@example.com.
You can access all emails from your archive in Citrix. Connect to Citrix through the LSUHSC homepage. Click "QuickLinks" at the top and Citrix. Once in, open Outlook. Your LSUHSC Archive is listed as a folder.
End of Fellowship Documentation
Fellows are expected to keep copies of your Research and Scholarly Activity throughout their fellowship (give to Hanh on a flash drive at end of fellowship). This includes:
- Presentations at local, regional and national meetings
- CME lectures given
- Fellow conference presentations
- QA/QI projects
- SOC presentations
- Final Work Product & Personal Statement (ABP)
- Anything else you can think of!
Fellows will receive punch cards that can be used in the Children's Hospital Cafeteria each month. You can pick up your meal tickets from Hanh's office each month.
Click here to access New Innovations with your LSU email user ID and password. Be sure to save this site as a favorite for easy access. If the link does not work, copy and paste this website into your browser: https://www.medschool.lsuhsc.edu/medical_education/new-innov/
1. Work Hours (formerly known as Duty Hours)
Work Hours are monitored by the Fellowship Director and Coordinator monthly. If you get an email from Hanh, please complete the hours in a timely manner. Click here for more information on Work Hours.
Work Hour Types Set Up In New Innovations:
- Shift – Regular working hours that do not fit any of the other duty hour types.
- Clinic – to be used when working in a clinic.
- Continuity Clinic – to be used when working at a continuity clinic.
- Call – to be used when doing overnight / in house call.
- Post Call – to be used after a 24-hour overnight call to complete paperwork and patient transition activities.
- Exceptional Circumstances - to be used in RARE circumstances for severely ill patients or unique conferences. Hours logged on this type count towards 80 hour week.
- Conference – to be used when attending conferences, journal club, didactics, and other educational events
- Moonlighting – to be used when moonlighting, either internal or external. Must be approved by your Program Director.
- Night Float – To be used when working any night float rotation or shift
- Vacation/Leave – Vacation, sick leave, educational leave. Per ACGME rules, any days scheduled as Vacation/Leave are NOT counted as days off for day off requirements.
- At Home Call‐‐Not Called In – to be used when at home during home call. Any hours logged on this duty type do NOT count towards the 80-hour week.
- At Home Call‐Called In – to be used when called in to work during at home call. Any hours logged on this duty type DO count towards the 80-hour week.
- At Home Call - Clinical Work - to be used when at home completing clinical work. Any hours logged on this duty type DO count towards the 80-hour week.
- At Home Call - Phone Consult - to be used when at home doing a phone consultation. Any hours logged on this duty type DO count towards the 80-hour week.
- Break / Not Working – to be used for short breaks throughout the day. This should be used to fill in any gaps in working time to prevent a “Short Break” violation. Any time recorded with this duty type counts towards the 24 maximum shift length and 80-hour work week limit
You will be evaluated by faculty in your program on a regular basis (varies by program). Fellows will also receive self, peer, resident, medical student and nurse evaluations. Fellows will evaluate their fellowship program via New Innovations, ACGME and LSU GME. Fellows will also evaluate their program faculty at least once/year.
Most programs use New Innovations to keep track of fellow procedures. Please consult your program director and senior fellow if you have questions. Some programs keep spreadsheets on their own. ALL fellows must keep track of their cases/procedures and submit to Program Director and Coordinator.
Broken and malfunctioning pagers can be swapped for a replacement at no cost. Contact Hanh to arrange for a replacement. Replacement pagers will have the same number as the original pager.
The fee for a lost pager is $55.20. It can be paid by personal check or cashiers check payable to LSUHSC. Cash is not accepted. If a pager previously reported as lost is found, it may be returned to the GME Office, and the lost pager fee will be refunded to the House Officer who paid it.
Hanh will send a payroll report at the end of each month that all fellows must approve. Please read the report carefully and confirm that your dates of leave for the previous month are correct in an email reply.
Fellows are allotted 28 days of vacation and 14 days of sick leave each year (7 day work week, including Saturday and Sunday). Unused leave will not roll over to the next year. If you plan to take vacation, you must get approval from your Program Director. Some PDs require fellows to complete the LSU Application for Leave Form and others approve verbally or over email. Either way, please send Hanh an email with your exact dates of vacation after getting approval from your Program Director.