School of Medicine

Pediatric Hospital Medicine Fellowship Program

Fellowship Resources for Current Fellows


Welcome, LSU Pediatric Fellows!


Please feel free to reach out to Hanh with any other questions! 

Book Money/Allotment Guidelines

      Conference/Travel -

       Approved items for book money spending -

      Non-approved items for book money spending -


Book money can be used in one of two ways:

  1. Make the purchase on your own and get reimbursed.
    1. Will need to submit a copy of credit card statement showing transaction and last four digits of card to Hanh.
    2. Will also need to submit the purchase email/invoice/receipt.
    3. If you order anything to be delivered, it must be delivered to Hanh, Pediatrics Administrative Office, 200 Henry Clay Ave, NOLA 70118.  Not to a personal address.
  2. Have department process payment (contact Hanh) in Pediatrics Administrative Office on State Street.
    1. If total cost of purchase is more than allotment balance, a person check will need to be made out to LSUHSC for the difference.

Book money must be used by the end of May.  Book money does not carry over from one academic year to another.


Core Curriculum

    1.  Lecture Series

         Regular lecture series for all Pediatric Fellows at LSU/Children's Hospital. Blocked sessions will be on Tuesdays from 3:00-5:00pm.  Hanh will email you the schedule and remind you one week before each lecture. The lectures are considered protected time; all fellows must attend. This is in addition to PHM specific lectures and didactics. 

    2.  Modules (GME)

         (Please note: These modules are specific to fellows. These are different from the “Roy Clay Compliance Modules.”)  All fellows must complete core curriculum modules in order to graduate or advance to their next year. To login and complete your modules, go to the AMA GME Competency Education Program (GCEP) site:  Please contact Hanh is you have trouble logging in for the first time.



EQuIP Database (Enhancing Quality Improvement for Patients) - GME's  EQuIP program satisfies ACGME requirements that all residents and fellows complete training in quality improvement and patient safety (QI/PS). Essentially, each resident or fellow must participate in or initiate a project that addresses quality or safety issues in the clinical setting. A first step that GME strongly suggests to each program is that fellows may become part of existing QI committees at their training facilities. To see a list of sample projects, visit GME's website:

Once you choose your project, you must email Treva Lincoln, EQuIP Coordinator in GME, and give her as much information on your project as possible. Her email address is


Email Archive

You can access all emails from your archive in Citrix.  Connect to Citrix through the LSUHSC homepage. Click "QuickLinks" at the top and Citrix. Once in, open Outlook. Your LSUHSC Archive is listed as a folder.


End of Fellowship Documentation

Fellows are expected to turn in several documents in order to graduate.  GME also sends out a separation packet with helpful information. 

Fellows are expected to keep copies of your Research and Scholarly Activity throughout their fellowship (give to Hanh on a flash drive at end of fellowship). This includes:


House Officer Manual


Meal Tickets

Fellows will receive punch cards that can be used in the Children's Hospital Cafeteria each month. You can pick up your meal tickets from Hanh's office each month.


Moonlighting Policy


New Innovations 

        Click here to access New Innovations with your LSU email user ID and password. Be sure to save this site as a favorite for easy access. If the link does not work, copy and paste this website into your browser:


    1. Work Hours (formerly known as Duty Hours)

        Work Hours are monitored by the Fellowship Director and Coordinator monthly. If you get an email from Hanh, please complete the hours in a timely manner. Click here for more information on Work Hours.

          Work Hour Types Set Up In New Innovations:


    2. Evaluations 

       You will be evaluated by faculty in your program on a regular basis (varies by program). Fellows will also receive self, peer, resident, medical student and nurse evaluations. Fellows will evaluate their fellowship program via New Innovations, ACGME and LSU GME. Fellows will also evaluate their program faculty at least once/year. 

    3. Procedures

       Most programs use New Innovations to keep track of fellow procedures.  Please consult your program director and senior fellow if you have questions. Some programs keep spreadsheets on their own.  ALL fellows must keep track of their cases/procedures and submit to Program Director and Coordinator. 



In lieu of pagers, PHM fellows use the Vocera app on their phones/devices. Instructions for installation and use will be reviewed at orientation. 



You will be receiving two emails monthly regarding payroll.  The first email will be to confirm any leave that you will be taking for the following month.  You will be required to reply to this email even if you will not have any time off that month.  This time off includes annual leave, sick leave and educational leave.  All leave requests must be sent through the proper channels prior to this. 

The second email will be to verify your schedule.  This email will include an attachment for you to review.  You will need to scroll down to your program and search for your name to confirm that the information is accurate.  You will need to reply to the email ONLY with either an agreement or the following statement (which will be included in every email) “I hereby certify that together with my hours worked and leave noted equals the required number of hours commensurate with the conditions of my training program.”   If the information is not accurate, you will need to reply to the email ONLY with the corrected information.


Vacation Requests

Fellows are allotted 28 days of vacation and 14 days of sick leave each year (7 day work week, including Saturday and Sunday). Unused leave will not roll over to the next year.  If you plan to take vacation, you must get approval from your Program Director. Some PDs require fellows to complete the LSU Application for Leave Form and others approve verbally or over email. Either way, please send Hanh an email with your exact dates of vacation after getting approval from your Program Director.